AES-256 encryption SOC 2 compliant infrastructure Sub-30 second processing Your data never trains AI models

Healthcare Document

One wrong patient ID can trigger a compliance nightmare.

Medical Referral Letter Data Extraction

Extract referral details from physician referral letters for prior authorization and scheduling

No credit card required to get started.

23 Fields extracted
93%+ Accuracy rate
<30s Processing time

Clinical document processing delays patient care

Healthcare staff manually transcribe data from clinical documents. Errors impact patient safety, billing accuracy, and regulatory compliance.

  • High volume of clinical documentation
  • Critical patient safety implications
  • Regulatory compliance requirements
  • Manual entry delays care coordination

Data we extract from medical referral letter.

Structured output ready for your systems.

Referring ProviderExtract the referring physician/provider name...
Referring Provider NPIExtract the referring provider NPI...
Referring PracticeExtract the referring practice/facility name...
Referring PhoneExtract the referring provider phone number...
Referring FaxExtract the referring provider fax number...
Referred To ProviderExtract the specialist/provider being referred to...
Referred To SpecialtyExtract the specialty being referred to...
Patient NameExtract the patient name...
Patient DOBExtract the patient date of birth. Return in YYYY-...
Patient IDExtract patient ID or MRN...
InsuranceExtract the patient insurance/payer name...
Member IDExtract the insurance member ID...
Referral DateExtract the referral date. Return in YYYY-MM-DD fo...
Referral NumberExtract the referral authorization number if prese...
Valid FromExtract the referral valid from date. Return in YY...
Valid ToExtract the referral expiration date. Return in YY...
Visits AuthorizedExtract the number of visits authorized...
DiagnosisExtract the diagnosis or reason for referral...
ICD CodesList any ICD-10 diagnosis codes...
Clinical NotesExtract relevant clinical notes or history...
UrgencyIdentify urgency: Routine, Urgent, Emergent...
Prior Auth RequiredIs prior authorization required? Yes, No, or Unkno...
AttachmentsList any attachments mentioned (labs, imaging, etc...
1

Upload

Upload your medical referral letter documents in PDF, image, or scanned format. Drag and drop or use our API.

2

Extract

Our AI identifies and extracts all 23 fields with 93%+ accuracy. No templates or training required.

3

Review

Review extracted data with confidence scores. Approve, edit, or flag items for human verification.

4

Export

Download as JSON, CSV, or Excel. Integrate via API or webhook to your existing systems.

Who uses medical referral letter extraction?

Health Systems

Extract clinical data for care coordination and analytics.

Health Plans

Process claims and clinical documents efficiently.

Medical Groups

Automate data extraction from patient records.

Healthcare IT

Extract data for system integration and migration.

Frequently asked questions.

Common questions about medical referral letter extraction.

Referral letters vary by practice.

We extract referring physician, receiving specialist, patient info, and reason for referral.

Diagnosis and history matter.

Relevant diagnoses, medications, and clinical history are extracted when documented.

What about urgency?

Urgency level and timeframe requests are extracted when specified.

Handwritten letters?

Our AI handles handwriting. Unclear text gets flagged for clinical review.

We track referral status.

Extract referral data for tracking completion and follow-up.

Can we test this?

Yes. Sign up for evaluation credits. Use de-identified samples for PHI.

"HIPAA compliance kept me up at night"

Manual data entry meant constant risk. Every patient record touched by hand was a potential violation waiting to happen.

Automated extraction with full audit trails. Our last compliance review was the smoothest ever.

— Compliance Officer, Healthcare Provider

Ready to automate medical referral letter processing?

Processing 1,000+ documents monthly? Let's discuss your requirements.

No credit card required to get started.

P.S. Your clinical staff belongs with patients, not paperwork.