Solution

Vendor Onboarding

A vendor waits. Then waits more. Meanwhile, your project timeline slips.

Accelerate vendor setup with automated document processing. Extract data from W-9s, W-8BENs, insurance certificates, and vendor applications.

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01The Challenge

Common challenges in vendor onboarding

  • Your project is ready to start, but the vendor's W-9 is stuck in approval limbo
  • Someone on your team is manually checking if that insurance cert expires before the job ends
  • The vendor sent their W-8BEN by fax. In 2025. And now you have to read it.
  • Three weeks to onboard a vendor. Your competitor does it in three days.
02How It Works

Simple 4-step workflow

From document upload to structured data in seconds.

01

Collect

Receive vendor documents via upload or email

02

Extract

AI captures tax IDs, addresses, insurance details

03

Verify

Validate TINs and insurance coverage dates

04

Onboard

Push vendor data to your ERP or procurement system

03Benefits

Why automate with Structurify

Reduce vendor onboarding time by 80%
Eliminate manual W-9 data entry
Automatic extraction of insurance policy details
Structured data for vendor master records
04Documents

Supported document types

Pre-built templates ready to extract data from these documents.

EU Standard Invoice

Extract data from European standard invoices...

IRS Form W-9

Extract data from W-9 Request for Taxpayer Identification Number forms...

Vendor Performance Scorecard

Extract data from vendor/supplier performance evaluations...

Vendor Risk Assessment

Comprehensive third-party vendor risk assessment from questionnaires, certifications, and financial ...

Form W-8BEN (Individual)

Extract foreign status and treaty benefits from IRS Form W-8BEN for individual foreign persons...

Form W-8BEN-E (Entity)

Extract foreign entity status, FATCA classification, and treaty benefits from IRS Form W-8BEN-E...

Vendor Master Data Form

Extract vendor/supplier onboarding data for ERP and procurement system setup...
05Common Questions

Questions about vendor onboarding

Our procurement team is already stretched thin.

That's the point. Structurify extracts W-9s, insurance certs, and vendor forms so your team approves data instead of typing it. Same work, fraction of the time.

We need to track insurance certificate expirations.

Extract policy numbers, coverage amounts, and expiration dates from COIs. Feed into your vendor management system for automated tracking.

We deal with international vendors too.

We support W-8BEN and W-8BEN-E forms for foreign vendors, plus international ID documents and business registrations.

"Vendor setup was our procurement bottleneck"

W-9s and insurance certs piled up in email. It took 3 weeks to onboard a new vendor. One critical supplier deal almost fell through.

Vendor documents now process in hours, not weeks. We onboarded 40% more suppliers last quarter with the same team.

— Procurement Manager, Manufacturing Company

Ready to automate vendor onboarding?

Processing 1,000+ documents monthly? Let's discuss your requirements.

Start Extracting Contact Sales

P.S. Every day a vendor waits is a day your project falls behind.