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HR & Employment Document

Your HR team didn't sign up to be data entry clerks.

Form W-4 (Employee Withholding) Data Extraction

Extract withholding elections, filing status, and adjustments from IRS Form W-4

Extract W-4 Now Contact Sales

No credit card required to get started.

20 Fields extracted
93%+ Accuracy rate
<30s Processing time
01The Problem

Manual HR document processing slows down every hire

HR teams spend hours manually entering data from onboarding documents. Errors lead to compliance issues, delayed start dates, and frustrated new hires.

  • Manual data entry from paper or PDF forms
  • Risk of transcription errors in critical fields
  • Compliance requirements demand accuracy
  • Onboarding bottlenecks delay new hire productivity
02Extracted Fields

Data we extract from w-4.

Structured output ready for your systems.

Form YearExtract the tax year from the form (e.g., 2023, 20...
First NameExtract employee first name and middle initial....
Last NameExtract employee last name....
SSNExtract Social Security Number (may be masked)....
AddressExtract employee home address (street, city, state...
Filing StatusIdentify filing status: Single or Married Filing S...
Multiple Jobs CheckboxIs Step 2(c) checkbox marked (multiple jobs or spo...
Qualifying ChildrenExtract number of qualifying children under 17 fro...
Child Tax Credit AmountExtract the calculated child tax credit amount ($2...
Other DependentsExtract number of other dependents from Step 3. Re...
Other Dependents AmountExtract the other dependents credit amount ($500 x...
Total CreditsExtract total claim amount from Step 3 (sum of cre...
Other IncomeExtract other income amount from Step 4(a) not fro...
DeductionsExtract deductions amount from Step 4(b) if claimi...
Extra WithholdingExtract extra withholding per pay period from Step...
Exempt StatusDid employee claim EXEMPT from withholding? Yes or...
Signature DateExtract the date employee signed the form. Return ...
Employer NameExtract employer name and address if completed....
Employer EINExtract employer EIN if shown. Return N/A if blank...
First Date of EmploymentExtract first date of employment if shown. Return ...
03How It Works
1

Upload

Upload your w-4 documents in PDF, image, or scanned format. Drag and drop or use our API.

2

Extract

Our AI identifies and extracts all 20 fields with 93%+ accuracy. No templates or training required.

3

Review

Review extracted data with confidence scores. Approve, edit, or flag items for human verification.

4

Export

Download as JSON, CSV, or Excel. Integrate via API or webhook to your existing systems.

04Use Cases

Who uses w-4 extraction?

HR Departments

Streamline new hire onboarding by automatically extracting data from employment forms.

Staffing Agencies

Process high volumes of candidate documents quickly and accurately.

Payroll Providers

Extract employee data for payroll setup without manual data entry.

Compliance Teams

Ensure I-9 and employment eligibility compliance with accurate data capture.

05FAQ

Frequently asked questions.

Common questions about w-4 extraction.

W-4 forms changed in 2020. Old and new versions?

We handle both pre-2020 allowances-based and current income-based W-4s. Version detected automatically.

What about the multiple jobs worksheet?

Additional withholding amounts and multiple jobs adjustments are extracted when filled in.

We integrate with payroll systems.

Export as JSON for API integration with ADP, Workday, Paychex, or any payroll system.

Employees often make mistakes on W-4s.

We extract what's written. Validation against expected values can flag unusual entries.

Do you handle state withholding forms?

Focus is on federal W-4. State withholding forms have varying formats—contact us for specific states.

How do we get started?

Sign up for evaluation credits and upload W-4 forms. See extracted data quickly.

06Related Templates

Other hr & employment templates.

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"We were losing new hires to onboarding delays"

Our HR team processed 200+ I-9s and W-4s per month by hand. One data entry error triggered a compliance review that took weeks to resolve.

Now we process the same volume in a fraction of the time. Our last audit found zero I-9 errors. New hires start on day one, not day five.

— HR Director, Technology Company

Ready to automate w-4 processing?

Processing 1,000+ documents monthly? Let's discuss your requirements.

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No credit card required to get started.

P.S. Your HR team deserves to focus on people, not paperwork.